Legalisation of documents


You will find here many answers to your practical questions. If you wish to refine your question, please use the 'Search criteria' below.

Contact formNo label found for: as_externallink.alttag

 

Legalisation procedure - Nigeria

Required documents for legalisations can:

- be brought to the Embassy on Thursdays and Tuesdays between 9 and 10 a.m.;
- withdrawn at the Embassy on Thursdays and Tuesdays between 3 and 4 p.m.

Procedure and documents required

Legalisation is the confirmation that a document was issued by someone who had the authority to issue it, and that the signature it bears is genuine.
The Embassy of Belgium is only allowed to legalise original documents or “certified copies”.

A “certified copy” must bear:

- The mention “certified copy”;
- The signature and the seal from the institute that originally issued the document.

The Belgian Embassy in Nigeria only legalises the signature of the authorities at the Nigerian Ministry of Foreign affairs in Abuja.

Please make sure that before coming to the Embassy the document is signed by this authority.

Procedure

The Embassy of Belgium in Nigeria is competent to legalise documents issued by authorities in Nigeria. As a rule, the applicant must appear in person to file an application. When duly motivated, the applicant may give power of attorney to a lawyer or a person of his choice to represent him (see application form (PDF, 82.6 Kb)).

This person must be bearer of an official photo identity document (National ID Card, valid passport or driver's license). The application form however has to be filled out by the applicant himself and must bear his original signature and right thumb print.

Before legalisation, the applicant fills out a “legalisation request form” (click here (PDF, 82.6 Kb)), which he/she submits to the legalisation department of the Embassy, together with the documents to be legalised. These documents must be originals. Belgian officials may refuse documents that are older than 6 months.

Documents concerning the marital status (marriage certificates or declarations of bachelor- or spinsterhood) must be accompanied by a birth certificate establishing the applicant's identity.

Fees

The legalisation fee per document is 10 Euros or equivalent in Naira. Please note that this is only payable in Naira.

Required Documents

Which documents are eligible for legalisation and how should they be presented?
In principle all documents pertaining to birth, marital status, death, and other official documents issued by authorised official bodies.

Application form (PDF, 82.6 Kb)

1. Birth

  • In the first place an original Birth Certificate is required, or a True Certified Copy of it, issued by the Registrar of the Registry where the original registration of the birth is kept.
  • If, and only if, the birth has never been officially registered, a “Declaration (Affidavit) of Age” can be produced in lieu of the birth certificate. This Declaration of Age must be accompanied by a statement by the National Population Commission of your place of birth referring specifically to it. The Declaration of Age can only be sworn by one of the applicant's parents, or in case of their decease, by an uncle or aunt, and must obligatorily contain the following information:

     applicant's full (no abbreviations) official name (this name must be the name given to you at birth and must be the same in any document submitted for legalisation, and on your passport - names that were changed or added later on, must be legally backed up by means of an “Affidavit of name change” and the publication of the name change in one of the most important newspapers.
     The parents' full names, dates and places of birth, present address (or “deceased”).

     The declarant's name and his relationship to the applicant.

(Note: In case the declaration is sworn by an uncle or aunt a copy of his or her national ID card must be submitted!)

2. Marital Status

  • Certificate of Marriage or a True Certified Copy of it, issued by the Registrar of the Registry where the original registration of the marriage is kept.
  • Affidavit of Bachelorhood/Spinsterhood emanating from the High Court. This Affidavit must obligatorily contain the following information:

     The applicant's full (no abbreviations) official name (this name must be the same in any document submitted for legalisation, and on your passport).

     your parents' full names, dates and places of birth, present address (or “deceased”).

     The declarant's name and his relationship to the applicant.
  • This Affidavit must be accompanied by

     An attestation of marital status/non-marriage certificate emanating from the local government where you last lived in Nigeria.

     An original identification letter with identity photo, issued by the local government of origin.

3. Affidavit of consent 

  • A sworn declaration to the High Court of the place where the guardian resides, and whereby he consents that the minor(s) placed under his guardianship, joins a parent or guardian abroad.