Legalisation of documents


All official documents submitted for  C and D visa applications must be legalised by the authorities of the countries in which they were issued.

Documents issued in a language other than one of the official languages of Belgium should be translated into French, Dutch or German. If the translation is done locally, it must be legalised by the authorities of the country in which it was issued. If the translation is done by a judicial translator in Belgium and bears a seal, it would be accepted without the need for further legalisation.

An official and legal document in one country does not automatically qualify as such in another country. Therefore you need to have your documents legalised before being able to use them in Belgium or in another country. The legalisation certifies the origin of the document. It is an official confirmation of the veracity of the signature, the seal or the stamp of the civil servant that has signed the document.

If a translation of the document is done abroad, it will also need to be legalised.

A country may be bound by a legalisation treaty that contains agreements on how countries accept official documents from each other. A large number of countries are bound in this way by the Apostille ConventionNo label found for: as_externallink.alttag of the Hague of 5 October 1961. In this case, a single legalisation is necessary via a stamp mentioning Apostille.

Belgium is bound by the Apostille Convention with the following countries : Antigua & Barbuda, Barbados, Dominica, Grenada, St Kitts & Nevis, St Vincent & Grenadines, St Lucia, Suriname, Trinidad & Tobago, Anguilla (UK),  Cayman (UK), Virgin Islands (UK), Montserrat (UK). 

The documents that have an Apostille of the authorities of these countries do not need to be legalised by the Embassy of Belgium in Kingston.

Documents issued by the authorities of the following countries: Guyana, Haiti, Jamaica, Dominican Republic, first have to be legalised by the relevant authorities of the issuing country and then by the Ministry of Foreign Affairs in that country. Next, they have to be legalised by the Embassy of Belgium in Kingston.

For this, the original documents, legalised by the local authorities, have to be sent to the Embassy (see Sending/Receiving documents) together with the proof of payment of the consular fees. If a document has been translated locally, this translation, legalised by the authorities of the country, has to accompany the original document that is to be legalised. A translation by itself cannot be legalised.

You will find below the addresses of the relevant authorities for legalisation or Apostille in the different countries of the jurisdiction of the Embassy of Belgium in Kingston.

 

CountriesWhere to Get a Police ClearanceWhere to Legalise a Document
ANGUILLAThe Commissioner of Police
Police Headquarters
The Valley
1-264-497-3740
Government House
Anguilla
1-264-497-2621/2662
1-264-4973314 (fax)
governorsoffice@gov.ai
ANTIGUA & BARBUDAIn person: St. John’s Police Station
Newgate
1-268-4620-2095
By Letter: Commissioner of Police
Royal Antigua & Barbuda Police Force
Police Headquarters
Criminal Records Office
American Road
Email:pd@candw.ag
Fax: 1-268-462-2385
Governor General

Or

Registrar of the High Court
High Street
St. John’s
1-809-462-3147
BARBADOSCentral Police Station
P.O. Box 84
Coleridge Street
Bridgetown, St. Michael
1-246-430-7100
Registrar of the Supreme Court of Barbados Law Courts
Bridgetown
1-809-427-5537
Or
The Permanent Secretary & The Chief of Protocol
Ministry of Foreign Affairs
1 Culloden Road
St. Michael
1-246-431-220/2231
CAYMANIn person: Criminal Records Office
Royal Cayman Islands Police Service
Windjammer Plaza, Walkers Road
George Town
By Mail: P.O. Box 909
Grand Cayman KY1-1103
Cayman Islands
1-345-945-4924/645-4924
Must be hand delivered to
The Customer Service Rep.
2nd Floor Sussex House Building
Passport & Corporate Service Office
Grand Cayman KY1-9000
Cayman islands
1-345-943-7678
1-345-945-4355 (fax)
DOMINICACriminal Investigation Department
Police Headquarters
Roseau
1-767-448-2222
Ministry of Foreign Affairs
4th Floor
The Financial Centre
Kennedy Avenue
Roseau
1-767-266-3213/3276
1-767-448-8960 (fax)
GRENADACriminal Records Office
Police Headquarters
Millinni Building, Gore Street
St. Georges
1-473-440-2823
Registry General’s Office
Ground Floor
Ministerial Complex
Botanical Gardens, St. Georges
1-473-440-2649
Or
The Prime Minister’s Office
6th Floor
Ministerial Complex
Botanical Gardens
1-473-443-4688
Or
Deputy Registry-General
1st Floor, Ministerial Complex
Botanical Garden, Tanteen
1-473-440-2806
GUYANAGeorgetown Clearance Office
Eve Leary Kingston
Georgetown
011-592-226-9834
General Registrar Office
GRO Building
Robb Street
Georgetown
011-592-226-1291
011-592-227-6861 (fax)
groguyana@gmail.com
HAÏTIDirection Centrale de la Police Judiciaire (DCPJ)
Boulevard Toussaint Louverture
Route de l'aéroport prolongée
Clercine 6
Port-au-Prince
Ministère des Affaires Etrangères et des Cultes
Boulevard Harry S. Truman
Cité de l’Exposition
Port-au-Prince
Tel: +1 509 3170 44 98
VIRGIN ISLANDSPolice Headquarters
Road Town
Tortola, BVI
1-284-494-3822
Registrar of Courts
Tortola, BVI
1-284-494-3492
1-284-494-6664 (fax)
JAMAICAInland Revenue Department Offices (Tax Office)
https://www.mns.gov.jm/resource/how-obtain-police-recordNo label found for: as_externallink.alttag
Ministry of Foreign Affairs
21 Dominica Drive
Kingston 5
Tel: +1 876 926 42 20
Mail: mfaft@gov.jm
Opening hours: 8:30 am–4:00 pm
MONTSERRATCriminal Investigation Department
Police Headquarters
P.O. Box 177
Plymouth
1-664-491-2555
Public Service Reform Unit
3 Farara Plaza
Brades
1-664-491-6524/9202
1-664-491-9751 (fax)
psru@gov.ms
DOMINICAN REPUBLICMinisterio de Relaciones Exteriores
Avenida Independencia No, 752 Estancia
Distrito Nacional
Santo Domingo
Tel: +1 809 987 70 01
Mail: relexteriores@mirex.gob 
Website: www.serex.gov.doNo label found for: as_externallink.alttag
Ministerio de Relaciones Exteriores
Independencia No, 752 Estancia
Distrito Nacional
Santo Domingo
Tel: +1 809 987 70 01
Mail: relexteriores@mirex.gob 
Website: www.serex.gov.doNo label found for: as_externallink.alttag
ST. KITTS & NEVISCriminal Records Office
Police Headquarters
Royal St. Kitts & Nevis Police Force
P.O. Box 189
Basseterre
1-869-465-2641/2241
The Deputy Registry of the Supreme Court
Ministry of Legal Affairs
P.O. Box 186
Government Headquarters
1-809-465-2521
ST. VINCENT & the GRENADINESCriminal Records Office
Police Headquarters
Kingstown
1-784-456-1810
Ministry of Foreign Affairs
3rd Floor, Administrative Centre
Bay Street, Kingstown
1-890-456-1111
(they will forward documents to the Registrar’s Office)
ST. LUCIARoyal St. Lucia Police Force
Police Headquarters
Castries
1-758-456-3744
Tic.ou@hotmail.com
Registrar of the High Court
Registry Department
Peynier Street
Castries 
1-809-452-1257
SURINAMECommissariat of the district where the applicant residesMinisterie van Buitenlandse Zaken
Henck Arronstraat, 8
Paramaribo
Tel: +1 597 47 12 09
TRINIDAD & TOBAGOPolice Administration Building
Edward & Sackville Street
Port of Spain
1-868-627-4140
By Mail: Office of the Senior Superintendent
Criminal Investigations Department & Criminal Records Office
Police Headquarters
Cnr. Of St. Vincent & Sackville Streets
Port of Spain
info@yyps.gov.tt
or
Any Police Station in T&T
Consular Affairs Division
Ministry of Foreign Affairs
Level 12, Tower C
International Waterfront Complex
1a Wrightson Road
Port of Spain
1-868-623-6894/627-6859/623-5853
consular@foreign.gov.tt
or
Registrar General Office
Registration House
72-74 South Quay
Port of Spain
1-868-623-9435
info@legalaffairs.gov.tt