Legalisations


Legalisation is the procedure by which an official document, issued by a foreign public authority, is rendered legally valid in Belgium.

1.- Official document issued by the public authorities of INDIA

The most common documents are certificates of civil status (marriage, birth, and death certificates), diplomas, police clearance certificates and affidavits.

These documents require only one single legalisation (Apostille) issued by the Indian Ministry of External Affairs in New Delhi or by one of their other offices in India. Additional legalisation by the Belgian Embassy / Consulate is no longer required.

Contact details of the Ministry of External Affairs:
Address: Joint Secretary (Consular), MEA.
CPV Division, Patiala House Annexe
Tilak Marg
New Delhi
India
Phone: +91 11 2338 8015
Fax: +91 11 2338 8385
E-mail: jscons@mea.gov.in / dcpf@mea.gov.in
Website : http://mea.gov.inNo label found for: as_externallink.alttag / http://www.mea.gov.in/legalization-of-documents.htmNo label found for: as_externallink.alttag

 

2.- Official document issued by the public authorities of SRI LANKA

Sri Lanka has not ratified the Apostille Convention:  the procedure of additional legalisation is maintained. Subsequently, every official document issued by the public authorities of Sri Lanka has first to be legalised by the Ministry of Foreign Affairs of Sri Lanka and then by the Honorary Consulate of Belgium in Colombo.

Please contact their services directly for the practical arrangements.

 

3.- Official document issued by the public authorities of BHUTAN

Bhutan has not ratified the Apostille Convention: the procedure of additional legalisation is maintained. Subsequently, each official document issued by the public authorities of Bhutan, has to be legalised by the Bhutanese Ministry of Foreign Affairs, and then by the Honorary Consulate of Belgium in Thimphu.

Important remark: the Honorary Consulate of Belgium in Thimphu is not yet operational for these matters. You are thus kindly requested to contact directly the services of the Embassy of Belgium in New Delhi for the practical arrangements.

 

4.- Official document issued by the public authorities of BANGLADESH

Bangladesh has not ratified the Apostille Convention: the procedure of additional legalisation is maintained. Subsequently, each official document issued by the public authorities of Bangladesh has to be legalised by the Ministry of Foreign Affairs of Bangladesh, and then by the Honorary Consulate of Belgium in Dhaka.

Important remark: the Honorary Consulate of Belgium in Dhaka is not yet operational. You are thus kindly requested to contact directly the services of the Embassy of Belgium in New Delhi for the practical arrangements.

5.-  Official document issued by the public authorities of NEPAL

Nepal has not ratified the Apostille Convention: the procedure of additional legalisation is maintained. Subsequently, each official document issued by the public authorities of Nepal has to be legalised by the Nepalese Ministry of Foreign Affairs, and afterwards by the Honorary Consulate of Belgium in Kathmandu.

Important remark: the current situation in Nepal is such that the Nepalese Ministry of Foreign Affairs is unable to legalise certain official documents issued by their own administration. The aforementioned Ministry adds on some documents a stamp stating the following: “SEEN AT THE MINISTRY…”. Subsequently, the Belgian State, through its Honorary Consulate of Belgium in Kathmandu, is unable to legalise these documents for which the legalisation procedure is not respected. Only documents with a stamp stating “SEAL & SIGNATURE ATTESTED…” can be legalised by the Honorary Consulate of Belgium in Kathmandu and will be valid in Belgium.

You are thus kindly requested to contact their services directly for the practical arrangements.

6.-  Legalisation of other types of documents  

Most common are medical certificates issued by licensed physicians (see list) and formal obligations signed by financial guarantors in the framework of some visa applications. In this case, the legalisation will be done directly at the Embassy, the Consulate(s) General or the Honorary Consulates, according to the place where the documents were issued.

Procedure in India:

a) Submission through VFS:

The Belgian VFS Visa Application CentresNo label found for: as_externallink.alttag in New Delhi, Chandigarh, Kolkata, Ahmedabad, Mumbai, Pune, Hyderabad, Chennai and Bangalore are authorised to accept documents that need to be legalised. The documents will be forwarded to the Embassy or the Consulate(s) General and sent back to you through VFS.

b) Direct submission:

You have the option of submitting directly the documents to be legalised to the Embassy, the Consulate(s) General or the Honorary Consulates, during normal opening hoursNo label found for: as_externallink.alttag.

Procedure in other countries of the jurisdiction:

See above.