Schengen Visa


Australian and New Zealand Citizens do not need a visa when they travel to Belgium for business or for personal travel. The stay in the Schengen area should not exceed 90 days in a 6 month period. Please note that Australian and New Zealander visitors will need to present a valid Australian or New Zealander passport (validity at least 3 months on the day they leave Belgium), proof of sufficient funds and a return airline ticket.

A Schengen visa is valid for the following 25 European countries: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden and Switzerland.

A Schengen visa issued by an Embassy or Consulate of the above countries incidentally allows the holder to travel freely in all of these countries.

KINDLY NOTE THAT SINCE AUGUST 15, 2011, THE EMBASSY IS ISSUING BIOMETRIC SCHENGEN VISAS. A PERSONAL APPEARANCE BY APPOINTMENT IS COMPULSORY TO REGISTER YOUR DATA: PHOTOGRAPH AND FINGERPRINTS.

WHERE SHOULD YOU APPLY?

  1. If you intend to visit several Schengen countries, apply for a visa at the Embassy or Consulate of the country which is your main destination. It is generally defined in terms of length and purpose of the stay (e.g. conference).
  2. If an equal amount of time is spent in two or more Schengen countries, apply for a visa at the Embassy or Consulate of the country which is your first point of entry.


DOCUMENTS TO BE SUBMITTED

A. DOCUMENTATION RELATING TO THE APPLICANT

  1. A passport or official travel document issued within the last 10 years with a validity that exceeds the end of your intended stay by at least three months. Please make sure your passport has at least 2 double spare pages to affix the visa.
    Note: if the passport or travel document is not recognized by one or more Schengen countries, it is still possible to obtain a visa. This visa will then be restricted to those Schengen countries which accept the passport or travel document.
  2. Proof of your residence permit in Australia or New Zealand.
  3. One visa application form (DOC, 77.5 Kb). Please fill out the application form completely and legibly in blue or black ink.
  4. One recent passport-size photos.


B. DOCUMENTATION RELATING TO THE PURPOSE OF THE JOURNEY

Please provide an original letter or a fax sent directly to the Embassy. A print-out of an email cannot be accepted.

Journeys undertaken for the purposes of tourism or for private reasons (e.g. family visit)

Documents relating to accommodation:

  • Invitation from the host if staying with one;
  • Document from the establishment providing accommodation or any other appropriate document indicating the accommodation envisaged;
  • A Pledge of Financial Support (PDF, 33.43 Kb) signed by a family member or friend in question is the best way to prove that support is available; the signature of this person has to be certified by the local Belgian municipality. The guarantor should also provide you with a copy of his/her Belgian identity card (as proof of legal residency in Belgium) and a certified copy of his/her salary statement showing sufficient income.

Documents relating to the itinerary:

  • Confirmation of the booking of an organised trip or any other appropriate document indicating the envisaged travel plans;
  • In the case of transit: visa or other entry permit for the third country of destination; tickets for onward journey.

Business trips (e.g. conference, business meeting, etc.)

  • An invitation from a firm or an authority to attend meetings, conferences or events connected with trade, industry or work;
  • Other documents which show the existence of trade relations or relations for work purposes;
  • Entry tickets for fairs and congresses, if applicable;
  • Documents proving the business activities of the company;
  • Documents proving the applicant's employment status in the company.

Journeys of members of official delegations who, following an official invitation addressed to the government of the third country concerned, participate in meetings, consultations, negotiations or exchange programmes as well as in events held in the territory of a Member State by intergovernmental organisations

  • Letter (e.g. note verbale) issued by an authority of the third country concerned confirming that the applicant is a member of the official delegation travelling to a Member State to participate in the abovementioned events, accompanied by a copy of the official invitation.

Journeys undertaken for the purposes of study or other types of training

  • A certificate of enrolment at an educational establishment for the purposes of attending vocational or theoretical courses within the framework of basic and further training;
  • Student cards or certificates of the course to be attended.

Journeys undertaken for political, scientific, cultural, sports or religious events or other reasons

  • Invitation, entry tickets, enrolments or programmes stating (whenever possible) the name of the host organisation and the length of stay or any other appropriate document indicating the purpose of the journey;

Journeys undertaken for medical reasons

  • Official document of the medical institution confirming necessity for medical care in that institution and proof of sufficient financial means to pay for the medical treatments;

C. DOCUMENTATION ALLOWING FOR THE ASSESSMENT OF THE APPLICANT’S INTENTION TO LEAVE THE TERRITORY OF THE SCHENGEN MEMBER STATES

1.  Reservation of return or round ticket

AND

2. Proof of financial means in the country of residence (bank statements) or an an “engagement de prise en charge / verbintenis tot tenlastenneming (PDF, 33.43 Kb)” from the person who invites you to stay in Belgium;

AND

3. Proof of employment: letter from your employer (if applicable, confirming your absence from work/school);

4. Proof of real estate property;

5. Proof of integration into the country of residence: family ties, professional status.

D. DOCUMENTATION IN RELATION TO THE APPLICANT’S SITUATION

  1. Consent of parental authority or legal guardian (e.g. when a minor travels alone or with only one of his/her parents);
  2. Hotel reservation or invitation letter of family/friends stating you will be staying in their home;
  3. Proof of family ties with the host/inviting person, if applicable. (e.g. birth certificate, marriage certificate,…).


E. OTHER DOCUMENTATION

  1. Proof of travel insurance covering the cost of repatriation for medical reasons, urgent medical treatment and/or urgent hospitalisation or costs incurred in the event of your death while in the Schengen area. The insurance must be valid throughout all of the Schengen countries and must cover the whole duration of your stay. The minimum cover is EUR 30.000 (about AUD 60.000).
  2. Visa handling fee: Consular fee (DOC, 69 Kb).

 

NOTE:

The application may be lodged no more than 3 months before the start of the intended travel.

The applicant is informed that submitting the abovementioned documents does not guarantee automatic issuance of the visa. The consul may always require supplementary documentation to verify if the visa application is justified.

Once the visa application has been accepted for processing a stamp indicating date of acceptance of the file will be affixed in the passport, regardless of whether the visa will be issued.

All original documents will be returned to the applicant.

PERSONAL APPEARANCE

A personal appearance is required.

Please send your application. After verification of your application you will be contacted to make an appointment to come to the Embassy so that your personal biometric data can be taken.